Hotels are extremely accommodating to guests who need to receive packages or articles of mail during their stay. Some guests want mail from only a few senders so their permanent address mail delivery will not be disrupted, but others arrange to have all their mail temporarily forwarded to a hotel starting on their arrival date, especially if it’s an extended stay. Hotel staff will accommodate either request during your stay and even phone your hotel room to let you know when mail has arrived.
- Physical address of hotel (including room or suite number)
- U.S. Postal Service change of address form (optional)
Here are some steps you can take as a hotel guest to make sure you can accept packages and mail while you’re on vacation:
1. Obtain the full hotel name and mailing address
Obtain the full hotel name and mailing address, including the full street address, and room or suite number of the hotel where you will be staying.
2. Decide the What and When
Decide whether you want all of your mail forwarded temporarily to the hotel or just a few pieces of mail from particular senders, like Amazon, Fedex, or another delivery service or shipper. If you are staying for an extended period of time, you may choose to have your mail forwarded by the U.S. Postal Service.
3. Optional: USPS Change of Address Form
Obtain a change of address form from your local post office branch if you wish to have all of your mail sent to your hotel. When filling out the change of address form, be sure to check "YES" at the top of the form after the question "Is this move temporary?". Provide the address of the hotel, and your suite or room number on the change of address form.
4. Provide your temporary address
Provide your temporary address to the persons you expect to receive mail from if you've decided not to have all of your mail officially forwarded to your hotel. Include your room or suite number, and provide your arrival and departure dates.
5. Let your Hotel know
Phone the hotel before you arrive to let the front desk and hotel management know you are expecting mail during your stay. Ask the front desk person to hold any articles of mail for you until you arrive so you can pick up your mail then. Sometimes they have a mail box that they run their mail services through at the hotel that they will temporarily put your name on.
6. Request Mail from the Desk Clerk
Request any mail you have received from the desk clerk upon check-in. If you desire, ask the front office to phone your room when you receive mail during your stay.
Change of address requests also can be made online though the postal service.
Collect all mail before checking out of your hotel. Ask the manager on duty when you check out to phone you if mail arrives after you check out of the hotel.